Pursuant to SEC regulations allowing holding of annual meetings online, the Company will be
conducting the Annual Stockholders’ Meeting via remote communication.

The virtual Annual Stockholders’ Meeting will be conducted on Monday, April 22, 2024 at 9:30 a.m. via Zoom.

Stockholders on record at the close of business on March 15, 2024 (the “Record Date”) are entitled to notice of
and to vote at the said meeting.

How to Participate

Stockholders intending to participate by remote communication should pre-register by sending an email to asmregistration@firstmetro.com.ph on or before Tuesday, April 12, 2024 together with the following requirements:

Individual Stockholders

  • A scanned copy of the Stockholder’s government-issued ID showing photo, signature, and personal
    details, preferably with residential address (in JPG format)
  • A valid and active email address and contact number

Corporate Stockholders

  • A secretary’s certificate attesting to the authority of the representative to participate by remote communication for and on behalf of the Corporation (in JPG format)
  • A scanned copy of the valid government-issued ID of Stockholder’s representative showing photo,
    signature and personal details, preferably with residential address (in JPG format)
  • A valid and active email address and contact number

Successful registrants will receive an electronic invitation via email with a complete guide on how to join the Meeting and how to cast votes. For any registration concerns, please get in touch with asmregistration@firstmetro.com.ph.

Notes: The Company shall allow electronic signature for the required documents, as applicable. Notarization requirements shall also be dispensed with at this time. However, the Company reserves the rights to request additional information, and original signed and notarized copies of these documents at a later time. Incomplete or inconsistent information may result in an unsuccessful event registration and the Stockholder may not be allowed to participate in the virtual ASM.

How to View the Meeting

After the pre-registration, the Stockholders will receive the ASM Electronic confirmation. Once they receive this, they will be able to register for the 2024 First Metro Investment Corporation ASM via Zoom.

How to Use Zoom

If you are using a laptop or desktop, you may download Zoom Client App using the following browsers:

  • Google Chrome
  • Firefox

If you are using a tablet or mobile device, download Zoom Client App on Apple Store or Google Play.

How to Join

  1. Please make sure that the Zoom account you will use has the email address as the one you used to register.
  2. From the Zoom registration approval email, press “Click Here to Join”.
  3. When prompted, enter the password provided in the Zoom registration approval email.
  4. Wait for the Administrator to admit you to the meeting.
  5. Allow Zoom to use your audio and video connection.

How to Vote

A shareholder may vote in person, by proxy or by remote communication. Article II, Section 6 of the Amended By-Laws of the Corporation provides that any shareholder entitled to vote at shareholders’ meetings may be represented and vote thereat by proxy appointed in an instrument in writing, subscribed by such shareholder or by his duly authorized attorney-in-fact, and delivered to the Secretary at least five (5) business days or such other period as may be determined by the Board of Directors. Proxies shall be properly signed, but they shall require no other attestation.

Voting by Proxy

  1. Download Proxy Form here.
  2. Please send scanned copies of the executed proxy to asmregistration@firstmetro.com.ph on or before Friday, April 12, 2024.

Voting Procedure

  1. The votes of all the shares present or represented at the meeting will be on a per share basis.
  2. For the approval of the Minutes of the Annual Stockholders’ Meeting 2023 and the ratification/approval of the acts and resolutions of the board in 2023, every shareholder shall be entitled to one (1) vote for each share of stock standing in his name on the books of the Corporation at the time of closing. A majority vote of the stockholders present in the meeting is sufficient to approve and ratify the corporate acts mentioned.
  3. For the election of Directors. Cumulative voting is allowed provided that the total votes cast by a stockholder shall not exceed the number of shares registered in his name in the books of the corporation as of the record date multiplied by the whole number of directors to be elected.
  4. Methods by which votes will be counted. Voting shall be made through an online poll mechanism when the item is discussed and flashed on the screen. The votes will be automatically counted during the meeting.
  5. Questions and comments. The Stockholders may send their questions or comments in advance or after the meeting by email to corpcom@firstmetro.com.ph. The meeting moderator will read the questions received in advance and the representative of the Company shall endeavor to answer them as time will allow. The representative of the Company will reply through the Stockholder’s email to questions and comments received but not entertained during the Meeting due to limited time.

Final results will be included in the Minutes of the Meeting.

Other ASM Details